Wedding planner: what are her tasks?

Our wedding planners in Italy are the right ambassadors for your destination wedding. They assist you from A to Z in preparation for this unique day to make it perfect and magical.

The wedding planners are the only representatives who deal with the service providers throughout the whole organisation of your wedding and they take full responsibility for it. Their mediation with the local service providers facilitates your negotiations, mainly because they speak their language, and you can benefit from a single contract in English. Noces Italiennes wedding planners’ experience and advice give you peace of mind and save you time, at the same time, you will be involved in the planning of this long-awaited day.

These managers provide creativity, know-how and expertise in order to offer you the wedding of your dreams. Let’s ​discover our wedding planners’ tasks!

 

1. Helping you choose your wedding venue

The main role of a wedding planner is to select unique, unusual and original venues in exceptional settings and to meet different requests: seaside weddings, weddings in a masseria in Apulia, weddings in Italian castles or even weddings in typical trulli in the South of Italy. Therefore, our team of wedding planners is set in Italy as a reference for beautiful sites for weddings in Tuscany, Rome, Apulia or in Corsica. ​​Each year, we update our selection to offer you new magical places. More than 200 venues have been visited so far, we kept only the best ones for our couples! To be selected, the venue has to meet four essential criteria:

• Authenticity: The venue should represent the main features of Italy and Corsica;
• Beauty: It must be worthed the trip!
• Value for money: Its cost is justified by its high quality;
• Flexible: Our couples should have the chance to personalise their wedding.

Once the venue has been added among the “chosen ones”, our wedding planners share their pre-selection of wedding venues with the future couple so that they can make their initial choices and receive personalised quotations. 

Afterwards, our wedding planners visit together with the bride and groom their favourite venues, so that they can experience the unique locations and the atmosphere, and then choose to set their wedding in Italy or in Corsica. These visits are also an opportunity to meet our wedding planners in person, they will welcome you on-site and guide you during these visits to answer all your questions.

2. Manage the Suppliers

The role of wedding planners is to select the best service providers with whom they share and maintain a high-quality relationship. The wedding planners of Noces Italiennes adopt a policy of strict selection according to the agency’s quality principles. We base our choice on professionalism, reputation and service excellence. We also pick our service providers by taking into account their quality-price ratio and thus offering our brides and grooms the best services in terms of caterer, photographer, florist, DJ, entertainment, babysitting, transportation, etc.

However, finding an excellent supplier is not enough; in fact, our couples want a unique wedding, customize to their taste and needs. This is exactly the wedding planner’s mission: the full personalization of your wedding on all services! Personalization also includes support for the accommodation and the on-site transport of your guests. Thanks to our perfect knowledge of Italy and Corsica, we provide you with an address book of the best venues with already negotiated rates for you and your guests. Furthermore, we can set up shuttle services, both for the evening of the wedding and for the rest of the stay.

Finally, the wedding planner is your representative in Italy and Corsica. Her mission is to negotiate the best prices for the chosen services within your wedding budget. Negotiation is another key element of our wedding planners’ expertise.

3. Assist you in the administrative procedures and in the organization of the ceremony

If you are celebrating a civil wedding in Italy, our wedding planners assist you step by step to:

→ administrative management for the civil preparation of the marriage:

• Contact the concerned town hall
• Study of the possibilities of places proposed by the town hall for the celebration of the marriage
• Evaluation of the town hall requirements concerning the interpreter
• Contact the Embassy/Consulate

→ management of the administrative procedures to be carried out

• Sending the list of the required documents
• Sending the address where to send the file
• Management of the deadlines for the administrative procedures
• Documents follow-up 
• Support for obtaining the certificate stating the couple’s legal capacity to marry: the “Nulla Osta”

→ two witnesses for the town hall party (optional)

→ a bilingual interpreter for the celebration at the town hall (optional)

→ post-wedding administrative management

• Follow-up for the certificate by the town hall / by the bride and groom
• Monitoring of obtaining the documents by the concerned public services 

In addition, Noces Italiennes can assist you with whether a religious ceremony or a symbolic wedding. In fact, we can advise you on choosing the place and the officiant, whether religious or civil.

Good to know: in Italy, the Concordat between the Catholic Church and the State allows you to have a religious value of the Church to the legal one. It means there is no need to go through the town hall, and the marriage will be recognized also in your Country of residence.

4. Be your local communicator/ ambassador 

Our team of wedding planners is your local ambassador throughout the preparation of your wedding, including the wedding day, to carry out visits and appointments on your behalf with all the service providers. 

Being able to master two cultures and two languages ​​is essential for the organization of a wedding abroad. Furthermore, couples have different expectations, requirements and traditions in every Country. Bringing these two worlds together is part of the added value of our wedding planners. If you have chosen Italy for the most beautiful day of your life is because you want this moment to be original and inspired by the “Dolce Vita”. The experience and knowledge of our wedding planners allow you to enjoy the traditions of Italian weddings while respecting yours. Moreover, working with an Italian supplier can be particularly challenging. The clichés do indeed have a grain of truth. If you want to avoid finding yourself in an Italian comedy, we advise you to have a representative on-site who is used to supervising the local service providers. In Italy, your guests will appreciate having an English speaker on the wedding day, hence the interest in hiring a bilingual wedding planner. We will make sure you will be able to communicate easily with all the staff involved.

This can also be applied in Corsica, where traditions and culture can be difficult to be understood.

Lastly, the role of a wedding planner is to ensure the coordination and supervision of the organization on your special day with all the service providers, so that all the services are perfect and you can enjoy your wedding fully. No need to worry about the organization, we take care of everything! You can relax and enjoy this wonderful day with your guests.

5. Providing decorations and materials

Our agency has its warehouse in Italy, which means you can send us all the supplies you like, without worrying about airline baggage limits. Prints, fans, wedding ring box or urns: whatever material you wish to have, we receive it for you in Italy and we set it up on your wedding day on-site.

Our team of wedding planners takes care of all the set-up and storage of the decorations and of the chosen equipment. Our warehouse is also full of wonders! No need to buy plenty of items that you will use only once. On the contrary, you can choose from plenty of possibilities for your seating plan, the welcome corner and the lighting of the venue. If you are interested, we can also send you quotes for the Photobooth, the Candy bar, the Favors corner and so many other ideas! The decoration will always be personalized according to the theme and colours of your wedding.

6. Customised wedding design

Our chosen venues are rich in authenticity and beauty. Our job is to create a design that enhances them and makes your moment unforgettable for everyone. Every detail will be personalised, from the table plan to the printing, including the floral decoration of course. We are committed to creating special weddings design and magical atmospheres with flowers and lighting effects. While flowers are not included in our service, the design work is.

Our services of wedding planners include the printings necessary for the wedding: table plan, table numbers, menu, place cards… These printings are personalized, according to the theme of the wedding, the name of the bride and groom, the date and the place of the wedding to create a harmonious and tailor-made decoration down to the smallest detail. 

You will find some examples of our wedding design work on our social networks. Follow us and like the photos you prefer!

Instagram: nocesitaliennes_en

Facebook: Noces Italiennes / Wedding Planner in Italy

Pinterest: Noces Italiennes

The quality and professionalism of our agency have also been recognized by Zankyou, the N°1 online directory for wedding planning!

In conclusion, the main goal of a wedding planner is to make your wedding unforgettable by listening to your wishes and needs and advising you throughout the planning of your special day.